This is the first of four blog posts that will explain the four screens: Signatures & Logos, Profile Settings, User Groups and User Accounts. Today's post is about the Signatures & Logos screen.
The Signatures & Logos screen allows you to load images of any signatures and logos that you would like to appear on your documents. However, loading the images does only that. It doesn’t make them appear on any of your shipping documents. Next week’s post will show you how to make that happen using the Profile Settings screen. For now, watch the video below to see how to load your images into Shipping Solutions.
This video shows you how to load signatures and logos into the Shipping Solutions software.
Shipping Solutions gives you the option of adding a company logo and an individual’s signature to multiple export documents as shown on the chart below. The chart is also shown in the user guide in the section called “Adding Signatures and Logos.”
But before a signature or logo can appear on the documents it must first be loaded into the software.
To load a signature or logo into Shipping Solutions, click the Admin tab and then Signatures & Logos.
Click the button for either Logos or Signatures, click Add, navigate to your file, and click Open. The file name is filled in the Title box, but you can change it and add an optional description. Click Save. I will repeat the process to add a signature.
The image can be a .bmp (bitmap), .jpg (j-peg), or .png file. The size for the signature file is 180x25 pixels, and the size for the logo file is 200x50 pixels. If the Width and Height of your image exceed the pixels allowed, you will need to edit your image outside of Shipping Solutions and then reload it here, or your image will appear distorted in the Preview box and on the documents.
To get your signatures and logos to automatically appear on your documents you can add them to your Profile. Watch the video on Profile Settings for more details. You can also manually add a signature on some of the documents directly on the EZ Start screens.
Let’s choose as an example the Invoices screen. You can choose the signature from the drop-down list, which shows the signature we added earlier.
You may want to consult your company policy or an attorney before using scanned signatures on your export paperwork.
This concludes the signatures and logos video. Thank you for watching!
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