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Export Compliance: Using the Proper Value on a Commercial Invoice

Catherine J. Petersen | October 22, 2018 | Export Forms, Export Compliance

Whenever you work on an export transaction, there are dozens of steps you must follow to successfully complete the process. One of these steps is issuing a commercial invoice. That is true whether your firm sells hundreds, thousands or millions of dollars worth of merchandise.

Occasionally, you may have a customer who requests that you ignore export compliance regulations and alter the invoice value to allow them to save money on import duties.

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What Happened to the U.S. Certificate of Origin for Exports to Israel?

Lisa Nemer | October 3, 2018 | Shipping Solutions News & Tips, Export Forms

For years, many exporters to Israel needed to complete the U.S. Certificate of Origin for Exports to Israel. It was one of the few export forms that the Shipping Solutions export documentation software couldn't print out on plain paper.

That's because the Israeli government required that the Certificate of Origin (COO) be printed on their official green form. We weren't allowed to create a similar form in Shipping Solutions, but we did create a “data only” form that printed everything in the correct spot on the official form.

But beginning with Shipping Solutions Professional version 9.13 and Shipping Solutions Classic 8.13, the Israeli Certificate of Origin form went away. What happened?

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Certificates of Origin and More: How Chambers of Commerce Assist Exporters

Joseph A. Robinson | September 17, 2018 | Export Basics, Export Forms

Exporters often think of chambers of commerce only in terms of signing certificates of origin. But there are other services and programs that chambers of commerce provide to assist you in your export process.

Business savvy managers utilize chambers of commerce routinely to help increase the efficiency and effectiveness of their international business.

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How to Complete a Shipper's Letter of Instruction (video)

Lisa Nemer | September 5, 2018 | Shipping Solutions: Screen By Screen, Export Forms

Shipping Solutions export documentation and compliance software includes two types of Shipper's Letters of Instruction (SLI).

One type of SLI is used as a cover letter to convey specific instructions from the exporter to the agent, usually an international freight forwarder. The second type of SLI is used to provide to your freight forwarder all the information needed to file your Electronic Export Information (EEI) with AESDirect.

This video shows you how to create both types of SLIs in Shipping Solutions.

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6 Reasons Not to Use Word Templates for Your Export Documents

David Noah | August 15, 2018 | Export Forms

Here in Minnesota, you just don’t talk about the onset of winter. It’s coming, and we all know it, so we avoid it by extending the summer months for as long as we can.

One of my favorite ways to do that? Grilling in the backyard.

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5 Reasons to Invest in Export Software—Reason 5: Monitor Your Exports (video)

Arnesh Roy | July 11, 2018 | Export Forms, Export Basics

If you have multiple people responsible for various aspects of your company's exports, it's important that everyone is on the same page when it comes to export compliance, procedures and documentation. Unfortunately, I talk with too many people who admit that their company lacks a formal set of export procedures.

Without a formal set of procedures—what many companies call an Export Management and Compliance Program—your company is at an increased risk of shipping delays, problems getting paid, and significant financial penalties for export compliance violations.

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When to Use a Certificate of Origin Form for Your Export Shipments

Catherine J. Petersen | June 25, 2018 | Export Forms, Free Trade Agreements

The certificate of origin is a document issued by an exporter that confirms and certifies the country of origin of its products.

The certificate of origin may be a statement added to the commercial invoice that supports the listing of the country of origin by line item. Alternatively, it might be a separate letter or form that incorporates a statement indicating the country of origin is as stated on the commercial invoice, certifies the document is true and correct, and then signed by the exporter’s employee.

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5 Reasons to Invest in Export Software—Reason 4: Stay Current (video)

Arnesh Roy | June 6, 2018 | Export Forms, Export Basics

When I talk with exporters, I'm amazed at how many people are using outdated versions of export forms or are unaware of changes to regulations that directly impact their international shipments.

Too many companies rely on the same templates and rules that they were using 10 years ago. It's a recipe for disaster.

Fortunately, there's a better way.

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9 Things You Need to Know to Prepare an Export Quote

Catherine J. Petersen | May 30, 2018 | Export Basics, Export Forms

More often than not, an export transaction begins with a request for a quote from the buyer to the seller.

The quote, which is often presented in the form of a proforma invoice, serves as a formal statement of promise by your firm that you will provide certain goods or services at specified prices and within an identified period of time. Acceptance of the quote by the buyer constitutes an agreement binding on both parties.

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5 Reasons You Need a Shipper’s Letter of Instruction for Your Exports

Catherine J. Petersen | May 21, 2018 | Automated Export System (AES), Export Forms

When it comes to preparing export paperwork, the Shipper’s Letter of Instruction (SLI) is one document that many exporters are inexplicably reluctant to prepare. They shouldn’t be.

By completing an SLI and sending it to the freight forwarder, you are establishing a best practice for your firm. You have a written record of who received the shipping documents, who to contact for questions, who to contact for proof of export, and who issued the export control documentation that supports the decision to send your products to your foreign customer.

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