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10 Items That Belong on Your Export Commercial Invoices

Catherine J. Petersen | December 2, 2019 | Export Basics, Export Forms

A commercial invoice is a formal request of reimbursement by the seller to the buyer. For your export shipments, it can serve several added functions:

  • The destination country requires it before clearing the goods through customs.
  • If there is an insurance claim on the shipment, it serves as a key supporting document.
  • The buyer uses it to release funds through its bank to the seller.
  • A bank examines it before reimbursing funds under a letter of credit or documentary collection.
  • U.S. export regulations require that exporters retain it for five years from date of shipment.
  • Exporters can use it to support foreign credit risk insurance claims.

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What You Need to Know about the Inland Bill of Lading

David Noah | October 16, 2019 | Export Forms

How much do you know about the inland bill of lading? Even though it’s a straightforward form, it’s important to understand it and make sure you’re completing it correctly. After all, it may be the only transportation document you fill out as an exporter.

Below, I’ll walk you through what the inland bill of lading is, what it does, and four significant reasons to use one.

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How to Complete an Electronic Certificate of Origin in Shipping Solutions Export Software (Video)

Lisa Nemer | October 15, 2019 | Export Forms, Shipping Solutions News & Tips

Shipping Solutions now includes the ability to get a Certificate of Origin certified by a chamber of commerce right from the software.

If you are used to manually creating your certificate of origin, delivering it to a local chamber, waiting for it to be reviewed, signed and returned to you and then sending it to your customer, you can save a lot of time, and probably money, by completing your certificates of origin through Shipping Solutions.

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How Does the Proforma Invoice Fit in the Export Process?

David Noah | October 2, 2019 | Export Basics, Export Forms

So, you want to make an outstanding first impression? You have seven seconds. Studies show that positive (or negative) business impressions are made almost immediately—in person.

Can the same thing be said for first impressions when you aren’t working face to face with a potential customer? I think so.

In the world of exporting, one of the best ways to make a positive, lasting first impression is to provide a proforma invoice for your prospective buyers. When it comes down to it, the proforma invoice really is the first impression you will make on your buyers, so it’s pivotal to make your buyer’s experience a pleasant one.

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12 Items to Include on Your Export Invoices

Sue Senger | September 30, 2019 | Export Forms

The commercial export invoice is one of the most important documents in international trade and is reviewed by customs, freight forwarders, international bankers, and transport and insurance companies.

The invoice reflects the complete details evidencing fulfillment of the sales contract and provides necessary information for third parties, listed above, of the transaction.

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How to File Your EEI through ACE and AESDirect

David Noah | September 11, 2019 | Automated Export System (AES), Export Forms

The U.S. Census Department requires exporters to submit Electronic Export Information, or EEI, on shipments to most foreign destinations if those shipments are valued at $2,500 or more per Schedule B code. Exporters must file that information through the Automated Commercial Environment (ACE) portal, which is maintained by U.S. Customs and Border Protection (CBP).

Exporters need to know how to file that information correctly. They want to make sure they are complying with regulations while doing it quickly and easily, so it doesn’t become a burden. Fortunately, you can do both.

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7 Essential Resources for Completing Export Documents

David Noah | August 28, 2019 | Export Basics, Export Forms

Where do I even start?!”

If you’re new to the export process, you may have uttered this phrase under your breath a few times. Beginning exporters have a lot on their plate, and it’s not always easy to know who (or what) to turn to for reliable information.

Here are seven resources that can make completing your export documents easier. With these sources, you’ll be able to finish your paperwork more quickly, get answers to many of your questions, and learn information to help you in future exports.

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Accurate Export Documents Are Important to Your Company's C-Suite

David Noah | August 26, 2019 | Export Compliance, Export Forms

Creating consistent, accurate export documents is crucial in ensuring your international shipments arrive on time and making sure you get paid quickly. While it’s often the export manager’s job to oversee this process, everyone in your company should be concerned that export documents are created the right way.

Here are three reasons getting your export documents correct is important to everyone at your operation, including your C-suite.

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5 Advantages of Investing in Export Documentation and Compliance Software

David Noah | July 10, 2019 | Export Compliance, Export Forms

If you’re the person at your company who is charged with completing export paperwork, you know how time consuming and tedious it can be. Spending all your time completing export forms makes it hard to do other things that could help you grow your company and improve your exporting.

And while you know these things, it can be difficult to make that justification to the appropriate people at your company, persuading them to invest in export documentation software that can make you more efficient.

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The Bill of Lading Always Proves Shipment Ownership

Roy Becker | June 3, 2019 | Export Forms

How do you prove you own your car? You prove ownership with an official looking document called the title.

How do you prove you own a shipment of goods? Well, it’s a title of sorts, but it’s called a bill of lading.

The bill of lading (BoL or B/L) always signifies or declares the shipment’s ultimate owner (consignee).

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