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5 Best Practices for Organizing Your Export Documentation

4/22/15 2:00 PM | David Noah | Export Compliance, Export Basics

There is a plethora of information available about what to do before and during your export shipments, but your responsibilities don’t end when your shipment is sent off. What’s an exporter to do you do once your product leaves the dock? The next steps aren’t often discussed, but they are critical to making sure you’re following the legal requirements for export documentation.

Here are five best practices for organizing your export paperwork.

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Use the Phrases Database and Stop Repeating Yourself

4/21/15 1:00 PM | Lisa Nemer | Shipping Solutions News & Tips

Do you ever feel like you’re repeating yourself? Are there certain statements you have to include on your documents to your freight forwarder or customer, but you don’t want to type them over and over?

That’s why Shipping Solutions includes a Phrases database, so you only have to enter these statements one time. Then you can choose a phrase on various EZ Start screens and that phrase will appear on specific documents.

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Export Compliance Starts with Your Sales Team

4/20/15 10:20 AM | Catherine J. Petersen | Export Marketing, Export Regulations, Export Compliance

The sales team can be your biggest ally and supporter when communicating with your international customer. However, your sales team may not know about changing compliance issues or the fines and penalties that may face your firm if compliance is not a part of their day-to-day activities.

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How Does the Proforma Invoice Fit in the Sales Process?

4/15/15 10:00 AM | David Noah | Export Basics, Export Forms

So, you want to make an outstanding first impression? You have seven seconds. Studies show that positive (or negative) business impressions are made almost immediately—in person. Can the same thing be said for first impressions when you aren’t working face to face with a potential customer? I think so.

In the world of exporting, one of the best ways to make a positive, lasting first impression is to provide a proforma invoice for your prospective buyers. When it comes down to it, the proforma invoice really is the first impression you will make on your buyers, so it’s pivotal to make your buyer’s experience a pleasant one.

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Utilizing the Miscellaneous Databases in Shipping Solutions

4/14/15 1:00 PM | Lisa Nemer | Shipping Solutions News & Tips

I need terms of Net 85 for one of my customers!

I need to a statement to appear on all of my invoices, but I don’t want to type it every time!

I need my Inland Bill of Lading to show items received in vats!

All of these needs, and probably more, can be met with some of the more obscure screens on the Databases tab in the Shipping Solutions software.

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Planting the Seeds for a Successful Export Letter of Credit

4/13/15 10:33 AM | Roy Becker | Export Finance, Letters of Credit, Export Basics

A gentleman appeared in the international department and identified himself as Richard, an existing bank customer and a distributor of goods sold in retail hardware stores. He told us that he purchased samples from a factory in Korea a short while ago and now wanted to place a large order. The factory informed him they would ship the goods upon receipt of a letter of credit.

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The Not-So-Sexy Checklist for Becoming a Successful Exporter

4/8/15 4:20 PM | David Noah | Export Markets, Export Regulations, Export Compliance, Export Basics, Incoterms, Free Trade Agreements, Training

Being an exporter is sexy. You get to travel the world, meet interesting people, find exciting new markets for your products, and negotiate huge deals. At least that's the public perception of exporting. But like so much of life, the real work of exporting is much more mundane.

Before those deals can be negotiated, there's a lot of work successful exporters of all sizes do behind the scenes and in their back offices in order to profit from their international sales. The following checklist includes some of the important work that needs to be done before your hotshot sales people can start earning those large commission checks.

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Using Multiple Currencies on Your Export Invoices

4/7/15 1:00 PM | Lisa Nemer | Shipping Solutions News & Tips

Just because the world is getting flatter doesn’t mean it’s getting simpler. Doing business internationally means our Shipping Solutions customers sometimes need to prepare their Commercial and Proforma invoices in currencies other than U.S. dollars. However, the U.S. Census Bureau requires reporting through AESDirect in U.S. dollars only.

Shipping Solutions Professional makes it easy for exporters to manage one shipment using multiple currencies, and here’s how.

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3 Tips for Exiting an International Market

4/6/15 9:00 AM | Becky DeStigter | Export Strategies

As international business professionals, our focus is normally towards expanding into new markets. We research and plan. We execute and problem solve. But as much as we may plan, things don’t always go right.

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8 Essential Resources for Completing Export Documents

4/1/15 5:17 PM | David Noah | Export Basics, Export Forms

“Where do I even start?!”

If you’re new to the export process, you may have uttered this phrase under your breath a few times. Beginning exporters have a lot on their plate, and it’s not always easy to know who (or what) to turn to for reliable information.

Here are eight resources that can make the process of completing your export documents easier. With these sources, you’ll be able to finish your paperwork more quickly, get answers to many of your questions, and learn information to help you in future exports.

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